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Reservation Rental Agreement
RESERVATIONS
The signing of the reservations form by the party leader confirms the acceptance of the terms and conditions set out and shall be binding on the persons listed on the reservation form intending to occupy the premises (or any subsequent amendments to this list.) No all male parties under the age of 25 shall be accepted. No pets are allowed. For the comfort of guests this is a no smoking villa. However, it is permitted to smoke on the patio. To ensure comfort, security and peace of mind our home is registered with the state authorities and is in full compliance with all relevant legislation.
PARTY SIZE
Everyone occupying the property must be listed on the reservation form, including small children. This is Florida State Law and must be adhered to. The accommodation cannot be shared or sub-let and only the persons shown on the booking form are permitted to stay in the property. The property is fully licensed for short term rentals in Florida. The owner reserves the right to refuse admittance if these conditions are not met. Failure to comply will render the reservation void and no compensation will be paid.
RENTAL PERIOD
We offer discounts for longer reservations. Stays of less than 7 days will incur a cleaning fee of $ 95.00 The villa is available for occupation from 4.00pm local time on the day of arrival and is to be vacated by 10.00 am on the day of departure. Vacating after 10.00 am may incur a charge to one day’s rental unless previously agreed with owner. Guests can arrange to arrive early or depart later if the villa is empty by prior arrangement with the owner.
PAYMENT
Together with your completed reservation form, a non refundable 20 percent deposit is due within 7 days of your provisional reservation. Upon receipt of your deposit we will send you confirmation of your reservation. Payment of the balance is due 8 weeks prior to your arrival date. Upon receipt we will send out directions and lock box number to your villa. Payment via check will render a reservation to remain unconfirmed until a time a check has been both received and cleared All credit/debit card payments incur a 2.9 percent PayPal transaction charge which is added at the time of payment. All rates are subject to change until final confirmation of reservation.
SECURITY DEPOSIT
The client is solely responsible for damages and breakages that may be caused to the property or its contents during your stay. We require a refundable security breakage deposit of $400.00 to be paid to the owner or management company representative at the time when final and full payment for the reservation is made. This deposit will be repaid to your party by check or PayPal as soon as the management company has reported no damage and that you have returned the keys. Our local management company checks the home before your arrival and after your departure and will advise us of any faults. This may include additional cleaning costs for removal of stains due to stains or spillage. This rental home is designed as a ‘Non Smoking’ home, and all guests agree to refrain from smoking inside the villa. In the event that neutralization of smoke odours from cigarettes, cigars, pipes or other smoking materials is required, or in the event that burn marks from cigarettes, cigars, pipes or any other smoking materials are detected, the cost of elimination of those odours or the repair of the burn marks will be deducted from the security deposit. We reserve the right to retain the security deposit (either in part or full) to cover the damage or non-return of the keys. Receipts for repairs/replacement will be provided in the unlikely event that such retention of security is required. We reserve the right to purse a guest for recompense for any and all damages that may exceed the value of the security deposit and will require payment within 14 days of being served notice to this. Florida has a sub tropical climate and care must be taken with food that is left uncovered. Uncovered food can attract insects very quickly. Any added cost for pest control services incurred for the lack of care may be passed on to you.
SAFETY&SECURITY
To comply with state fire regulations under no circumstances may more than the maximum number of persons identified on the reservation form may occupy the property. The swimming pool is used entirely at the guest’s own risk. No diving is allowed and children must be supervised at all times whilst in the pool area. No glass is allowed around the pool area.
CANCELLATIONS BY GUEST
In the event of your party needing to cancel, the following conditions will apply. Any cancellation within the final 8 weeks will regrettably result in the loss of the whole reservation fee (not including the security deposit) Failure to pay the balance by the final due date (8 weeks prior to arrival) may result in the loss of the reservation and deposit. If we do not receive the payment we will endeavour to contact the guest but if we do receive no payment or communication, then unfortunately, we reserve the right to cancel the reservation and retain the deposit. If you do have a problem, please contact us to discuss the matter. We strongly recommend that all guests take out adequate holiday, injury, medical and cancellation insurance cover at the time of reservation. In the unlikely event that personal circumstances necessitate the cancellation of the reservation we will refund any monies paid by the party (without interest, compensation or consequential loss of any kind ). However, the management company will always seek to relocate your reservation to a villa/condo of a similar or superior standard. Force Majeure: The owners and agents accept no responsibility or any liability for loss or damage or alterations to the terms of this booking caused by events beyond the owners control including, but not restricted to, war, civil commotion, flight delays or cancellations, technical difficulties with transportation, alteration or cancellation of schedules by carriers, adverse weather conditions, fire, flood or industrial dispute, or any other event beyond our control.
COMPLAINTS
In the unlikely event of a problem arising whilst you are on holiday (relating to our villa ) your should immediately contact our management company who will seek to resolve the matter speedily. Your satisfaction with our condo is paramount to us and should you consider that the matter of a serious nature, we ask you to contact us within 14 days of your departure from our condo. However, if the matter has not reported to the management company we cannot accept any responsibility.
CODE OF CONDUCT
Sandy Ridge is a residential community. The actions of all members of your party should not interfere with the enjoyment of either other holiday makers or the residents of Sandy Ridge. Please do not play loud music or engage in any activity which may cause inconvenience to your neighbours after 10.30pm or before 07.30am. In the event of any member of your party behaves in a way that is likely to cause distress, danger or annoyance to any other holiday makers, residents of Sandy Ridge or damage to any property, the owners or their management company reserve the right to terminate your rental agreement immediately and forthwith. The owners or their management company will not be liable for any costs you will incur, nor shall we pay any compensation, nor make any refunds due to this action.
DISCLAIMER LIABILITY -
The property is privately owned and neither ourselves nor the management company accept any liability whatsoever for damage or injury sustained during the use of any facilities or equipment either at the villa and surrounding pool area. It is the guest’s responsibility to exercise a duty of care at all times and party leaders should ensure that all party members follow all the comprehensive operational and safety instructions relating to the use of the facilities and equipment, familiarize with the fire procedure displayed in the villa and confirm all persons using the villa are adequately covered by appropriate personal accident/injury/public liability insurance. The owners and their agents reserve the right of entry at any time. (This includes pool workers, gardeners etc) Brochure and website description: Whilst all information supplied in the brochure and website is deemed to be correct to the best of our knowledge, it is understood that the information supplied is for guidance purposes only and does not form any part of contract. LAW This contract is subject to and shall be constructed in accordance with the laws of England and Wales and the parties hereby submit to the exclusive jurisdiction of the courts of England and Wales.
PRIVACY
Any information passed on by visitors to this site, for example, customers completing the on line reservation forms or submitting their e mail address will be used solely for the use of renting the villa. We will not pass on your details to any other agencies or third parties whatsoever and will at all times respect the privacy of our clients.
The signing of the reservations form by the party leader confirms the acceptance of the terms and conditions set out and shall be binding on the persons listed on the reservation form intending to occupy the premises (or any subsequent amendments to this list.) No all male parties under the age of 25 shall be accepted. No pets are allowed. For the comfort of guests this is a no smoking villa. However, it is permitted to smoke on the patio. To ensure comfort, security and peace of mind our home is registered with the state authorities and is in full compliance with all relevant legislation.
PARTY SIZE
Everyone occupying the property must be listed on the reservation form, including small children. This is Florida State Law and must be adhered to. The accommodation cannot be shared or sub-let and only the persons shown on the booking form are permitted to stay in the property. The property is fully licensed for short term rentals in Florida. The owner reserves the right to refuse admittance if these conditions are not met. Failure to comply will render the reservation void and no compensation will be paid.
RENTAL PERIOD
We offer discounts for longer reservations. Stays of less than 7 days will incur a cleaning fee of $ 95.00 The villa is available for occupation from 4.00pm local time on the day of arrival and is to be vacated by 10.00 am on the day of departure. Vacating after 10.00 am may incur a charge to one day’s rental unless previously agreed with owner. Guests can arrange to arrive early or depart later if the villa is empty by prior arrangement with the owner.
PAYMENT
Together with your completed reservation form, a non refundable 20 percent deposit is due within 7 days of your provisional reservation. Upon receipt of your deposit we will send you confirmation of your reservation. Payment of the balance is due 8 weeks prior to your arrival date. Upon receipt we will send out directions and lock box number to your villa. Payment via check will render a reservation to remain unconfirmed until a time a check has been both received and cleared All credit/debit card payments incur a 2.9 percent PayPal transaction charge which is added at the time of payment. All rates are subject to change until final confirmation of reservation.
SECURITY DEPOSIT
The client is solely responsible for damages and breakages that may be caused to the property or its contents during your stay. We require a refundable security breakage deposit of $400.00 to be paid to the owner or management company representative at the time when final and full payment for the reservation is made. This deposit will be repaid to your party by check or PayPal as soon as the management company has reported no damage and that you have returned the keys. Our local management company checks the home before your arrival and after your departure and will advise us of any faults. This may include additional cleaning costs for removal of stains due to stains or spillage. This rental home is designed as a ‘Non Smoking’ home, and all guests agree to refrain from smoking inside the villa. In the event that neutralization of smoke odours from cigarettes, cigars, pipes or other smoking materials is required, or in the event that burn marks from cigarettes, cigars, pipes or any other smoking materials are detected, the cost of elimination of those odours or the repair of the burn marks will be deducted from the security deposit. We reserve the right to retain the security deposit (either in part or full) to cover the damage or non-return of the keys. Receipts for repairs/replacement will be provided in the unlikely event that such retention of security is required. We reserve the right to purse a guest for recompense for any and all damages that may exceed the value of the security deposit and will require payment within 14 days of being served notice to this. Florida has a sub tropical climate and care must be taken with food that is left uncovered. Uncovered food can attract insects very quickly. Any added cost for pest control services incurred for the lack of care may be passed on to you.
SAFETY&SECURITY
To comply with state fire regulations under no circumstances may more than the maximum number of persons identified on the reservation form may occupy the property. The swimming pool is used entirely at the guest’s own risk. No diving is allowed and children must be supervised at all times whilst in the pool area. No glass is allowed around the pool area.
CANCELLATIONS BY GUEST
In the event of your party needing to cancel, the following conditions will apply. Any cancellation within the final 8 weeks will regrettably result in the loss of the whole reservation fee (not including the security deposit) Failure to pay the balance by the final due date (8 weeks prior to arrival) may result in the loss of the reservation and deposit. If we do not receive the payment we will endeavour to contact the guest but if we do receive no payment or communication, then unfortunately, we reserve the right to cancel the reservation and retain the deposit. If you do have a problem, please contact us to discuss the matter. We strongly recommend that all guests take out adequate holiday, injury, medical and cancellation insurance cover at the time of reservation. In the unlikely event that personal circumstances necessitate the cancellation of the reservation we will refund any monies paid by the party (without interest, compensation or consequential loss of any kind ). However, the management company will always seek to relocate your reservation to a villa/condo of a similar or superior standard. Force Majeure: The owners and agents accept no responsibility or any liability for loss or damage or alterations to the terms of this booking caused by events beyond the owners control including, but not restricted to, war, civil commotion, flight delays or cancellations, technical difficulties with transportation, alteration or cancellation of schedules by carriers, adverse weather conditions, fire, flood or industrial dispute, or any other event beyond our control.
COMPLAINTS
In the unlikely event of a problem arising whilst you are on holiday (relating to our villa ) your should immediately contact our management company who will seek to resolve the matter speedily. Your satisfaction with our condo is paramount to us and should you consider that the matter of a serious nature, we ask you to contact us within 14 days of your departure from our condo. However, if the matter has not reported to the management company we cannot accept any responsibility.
CODE OF CONDUCT
Sandy Ridge is a residential community. The actions of all members of your party should not interfere with the enjoyment of either other holiday makers or the residents of Sandy Ridge. Please do not play loud music or engage in any activity which may cause inconvenience to your neighbours after 10.30pm or before 07.30am. In the event of any member of your party behaves in a way that is likely to cause distress, danger or annoyance to any other holiday makers, residents of Sandy Ridge or damage to any property, the owners or their management company reserve the right to terminate your rental agreement immediately and forthwith. The owners or their management company will not be liable for any costs you will incur, nor shall we pay any compensation, nor make any refunds due to this action.
DISCLAIMER LIABILITY -
The property is privately owned and neither ourselves nor the management company accept any liability whatsoever for damage or injury sustained during the use of any facilities or equipment either at the villa and surrounding pool area. It is the guest’s responsibility to exercise a duty of care at all times and party leaders should ensure that all party members follow all the comprehensive operational and safety instructions relating to the use of the facilities and equipment, familiarize with the fire procedure displayed in the villa and confirm all persons using the villa are adequately covered by appropriate personal accident/injury/public liability insurance. The owners and their agents reserve the right of entry at any time. (This includes pool workers, gardeners etc) Brochure and website description: Whilst all information supplied in the brochure and website is deemed to be correct to the best of our knowledge, it is understood that the information supplied is for guidance purposes only and does not form any part of contract. LAW This contract is subject to and shall be constructed in accordance with the laws of England and Wales and the parties hereby submit to the exclusive jurisdiction of the courts of England and Wales.
PRIVACY
Any information passed on by visitors to this site, for example, customers completing the on line reservation forms or submitting their e mail address will be used solely for the use of renting the villa. We will not pass on your details to any other agencies or third parties whatsoever and will at all times respect the privacy of our clients.
info@rentorlando.net
tel: +44 (0)7770 884410
tel: +44 (0)7770 884410